Invoicing and collections
The one that costs most when it slips.
- Issuing client invoices to your template and your cadence
- Due date tracking, written then telephone chasing
- Payment reconciliation and a monthly dashboard
Executive assistance · Outsourced administration
Your admin, taken off your desk.
Invoicing, payment chasing, bookkeeping preparation, contracts, diary and correspondence. We take the file, you get your evenings back. Monthly retainer, no hiring, no lock in.
- One named contact, reachable, who knows your file
- Work in French and English, across four countries
- Written quote within 48 hours of a thirty minute first call
- Contractual confidentiality on all your documents
First call, no charge
Let us look at your situation
Answer within one business day. No sign up, no bot.
Your mail application should open with the message below. If it does not, copy the text and send it to jcgm@actonbrotherslondon.com.
Scope
What we actually take over
Bookkeeping preparation
Your accountant receives clean files, you pay for fewer hours.
- Collecting, filing and naming supporting documents
- Consistency checks before hand off to your firm
- Liaison with the accountant and follow up on their requests
Contracts and deadlines
No more deadline lost in an inbox.
- Register of contracts, insurance policies and subscriptions
- Renewal and termination alerts within notice periods
- Tracking of filing obligations and annual returns
Bilingual executive support
Ten years of hotel front office, service standards included.
- Diary, appointments and travel arrangements
- Drafting and follow up of correspondence in French and English
- Coordination of suppliers and service providers
How it runs
Three steps, two weeks
01
Scoping call
Thirty minutes by phone or video, free and with no commitment. We list what eats your time and what is overdue.
02
Written quote within 48 hours
Precise scope, deliverables, cadence and monthly fee. A clear document you can compare and turn down.
03
Handover
Shared access, written procedures and a first review after fifteen days. You keep the decisions, we hold the execution.
Who you deal with
A team, one point of contact
You will not be speaking to a call centre, and you will not be dealing with a one man band either. Jean-Christian Girerd runs Acton Brothers London and its subsidiary Djeeling Group, with a team and local contacts at each of our four bases. Ten years of front office in boutique and four star hotels, in London then Paris, taught him what a properly run service demands.
Every engagement is also backed by qualified legal and financial professionals, lawyers, accountants and tax advisers, selected in the relevant country. We never act in their place: we choose them, we coordinate them and we spare you the running of it.
You keep one point of contact, who knows your file from end to end, in French or in English.
Frequent questions
What people ask before signing
What does it cost?
A fixed monthly fee, set after the scoping call, based on real volume and the agreed cadence. No surprise hourly billing at month end. The quote is written and firm.
Is there a minimum term?
No. The agreement rolls month to month, with one month notice on both sides. If the work does not suit you, you stop.
My documents are confidential, how are they handled?
A confidentiality agreement is signed before any access is granted. Exchanges go through your own tools where you have them, with named access you can revoke at any time. No document is retained after the engagement ends, apart from legal obligations.
Do you replace my accountant?
No. We do not keep the books and we do not produce statutory accounts. We prepare the documents and act as the interface, which reduces the time billed by your firm.
Do you work remotely or on site?
Mostly remotely, which is what makes the fixed fee possible. On site meetings are available in Paris, Brussels and Belgrade, and occasionally elsewhere depending on the engagement.
Who is behind Acton Brothers London?
Jean-Christian Girerd, President of Acton Brothers London and of its subsidiary Djeeling Group. Ten years of front office in boutique and four star hotels in London and Paris, then administrative and property management for business owners in France, Belgium and Serbia.
Next step
Thirty minutes is enough to know if this helps
Direct line
+33 7 45 21 73 06
Availability
Monday to Friday, 9am to 7pm Paris time