Invoicing and collections
The one that costs most when it slips.
- Issuing client invoices to your template and your schedule
- Due date tracking, written then telephone chasing
- Payment reconciliation and a monthly dashboard
Executive assistance · Outsourced administration
Your admin, taken off your desk.
Invoicing, chasing, accounts preparation, contracts, diary and correspondence. We take the file on, you get your evenings back. A fixed monthly retainer, a three month commitment, no hiring.
- A single point of contact, reachable, who knows your file
- For directors, small companies and professional practices, a reply within one working day
- Work in French and English, across five territories
- A quote within 48 hours of a thirty-minute first call
- Contractual confidentiality on all your documents
First call, no charge
Let us look at your situation
A quote within 48 hours of a scoping conversation. No sign up, no automated reply.
Your mail application should open with the message below. If it does not, copy the text and send it to jcgm@actonbrotherslondon.com.
Scope
What we actually take over
Bookkeeping preparation
Your accountancy firm receives complete files: hours of tidying up it does not have to bill you for.
- Collecting, filing and naming supporting documents
- Consistency checks before handover to your firm
- Liaison with the accountant and following up on their requests
Contracts and deadlines
No more deadline lost in an inbox.
- Register of contracts, insurance policies and subscriptions
- Alerts ahead of every renewal or termination deadline
- Tracking of filing obligations and annual returns
Bilingual executive support
The service level of an executive assistant, without the cost of a hire.
- Diary, appointments and travel arrangements
- Drafting and follow-up of correspondence in French and English
- Coordination of suppliers and service providers
How it runs
Three steps, two weeks
01
Scoping call
Thirty minutes by phone or video, free of charge. We list what is taking up your time and what is overdue.
02
A quote within 48 hours
Precise scope, deliverables, schedule and monthly fee. A clear document you can compare and turn down.
03
Handover
Shared access, written procedures and a first review after two weeks. You make the decisions, we carry them out.
Who you deal with
A team, one point of contact
Jean-Christian Girerd runs Acton Brothers Ltd and its subsidiary Djeeling Group, with a team and local contacts in each of our cities. He works between London, Paris and Brussels, in French and in English.
Every engagement is backed by lawyers, accountants and tax advisers selected in the relevant country. We choose them, we coordinate them, and we take the managing of them off your hands.
You keep one point of contact, who knows your file from end to end, in French or in English.
Frequently asked questions
What people ask before signing
What does it cost?
A fixed monthly fee, set after the scoping call from the volume observed. It is only revised with your agreement, if the scope changes. No hourly billing, no surprise at month end. The quote is firm.
Is there a minimum term?
No. The agreement rolls month to month, with one month’s notice on both sides. If the work does not suit you, you end it at the close of the following month.
My documents are confidential, how are they handled?
A confidentiality agreement is signed before any access is granted. Exchanges go through your own tools where you have them, with named access you can revoke at any time. No document is retained after the engagement ends, other than where the law requires.
Do you replace my accountant?
No. We do not keep the books and we do not produce statutory accounts. We prepare the documents and act as the interface, which reduces the time billed by your firm.
Do you work remotely or on site?
Mostly remotely, which is what makes the fixed fee possible. On-site meetings are available in each of our cities, and occasionally elsewhere depending on the engagement.
Who is behind Acton Brothers Ltd?
Jean-Christian Girerd, Founder of Acton Brothers Ltd and of its subsidiary Djeeling Group. He runs the group from London and Paris, and leads administrative support for business owners, and settling-in for private clients in France, Belgium and Monaco.
Next step
Thirty minutes is enough to tell whether we can be of use to you
Direct line +33 7 45 21 73 06
Availability
Monday to Friday, 9am to 7pm (Paris time)